Limits cap how much students can be out of class. You can cap the number of passes or the total minutes, over a day, a week, or a month, and apply it to your whole school, to certain grades, or to individual students.
Limits come in three levels, and the narrower one always wins. A student limit beats a grade limit, and a grade limit beats a school-wide limit. That is what lets you set one rule for everyone and still make exceptions.
Create a Limit
Go to Hall Passes, then Set Pass Limits.
Find the section for the level you want: School-wide Limits, Grade-level Limits, or Student-level Limits.
Add a limit and finish the sentence: No more than [number] [passes or minutes] [per day, per week, or per month].
Choose which pass types it counts.
For a grade or student limit, pick the grades or students it applies to.
Save.
Choosing Pass Types
The pass types you tick share one pool. Selecting every type gives you a single overall cap, so "3 passes per day" means three passes in total, not three of each.
Ticking a subset lets you be more targeted. You might cap Bathroom and Gym together at 3 per day while leaving Nurse and Counselor uncapped, so a student who needs the nurse is never turned away by a limit meant for something else.
How the Three Levels Work Together
Set the rule you want for most students at the school level, then use the narrower levels for the exceptions.
School-wide applies to everyone.
Grade-level overrides school-wide for the grades you pick.
Student-level overrides both for the students you pick.
Exempt a Student
Instead of a number, a limit can be set to No limit.
This is the exemption you might want for a student with a medical need or an IEP, and it overrides every cap beneath it no matter how that cap is written. Set it at the student level and that student can always go.
Check Which Limits Apply
Once you have rules at more than one level, it gets hard to tell what a particular student is actually subject to. Use Limit Lookup to filter by a student or grade.
It shows the limits that apply and marks the ones that have been overridden, so you can see at a glance that a school-wide cap is not the rule in force for that student.
When a Student Reaches a Limit
The pass is refused at the moment someone tries to start it, whether that is a teacher issuing it or a student starting their own. Staff see a short message saying the student has reached their pass limit or their time limit.
Passes already in progress are not affected. A limit stops the next pass, it does not end the one a student is on.
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